Cityscape August 2014 : Page 5

League Calendar To have your meeting listed in next month’s issue of Cityscape , send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282. August 2014 4 Ride on Track with Clean Cities Roundup, Eden Prairie 7 ICAP Board Meeting 13 Mid Iowa Association of Local Governments, Des Moines 14 Effective Negotiations, Webinar 15 Mid-Sized Cities, Marshalltown 21 Southwest Iowa Clerks and Administrators Association, Corning 21 East Central Iowa Coalition of Municipalities (ECIC) 27 IPAIT Board Meeting 28 League Executive Board Meeting & Strategic Planning September 2014 1 Labor Day -League Office Closed 4 IMWCA Board Meeting, Des Moines 10 Mid Iowa Association of Local Governments, Pleasant Hill 11 ISAC Board of Directors Retreat, Humboldt County 11 Northwest Iowa League of Cities, Templeton 17 Golden Circle Municipal Officers Association, Clive 24-26 League's Annual Conference & Exhibit, Council Bluffs 30 Northeast Iowa League of Cities, Manchester October 2014 6 City Week 8 ICAP Board Meeting 8 Mid Iowa Association of Local Governments, Johnston 9 Managing Municipal Finances, Webinar 16 ISAC Board of Directors Meeting, West Des Moines 22 Golden Circle Municipal Officers Association (GCMOA) 23 Northwest Iowa League of Cities, Onawa 29 2014 Green Fleet Conference & Expo, Schaumburg 29 IPAIT Board Meeting league news Where is that in Iowa Code? The Index of Iowa Laws provides city officials with an alphabetical topical listing of Code of Iowa citations relevant to local government policy and operations. This free, web-based member service includes hyperlinks into the state’s online code repository. The state’s online code is updated annually, but the Index itself is updated regularly as additional topics are added. The state’s online code includes laws current as of 2013; an update that includes laws passed during the 2014 Legislative Session will likely occur this fall. This gap, and the complexity of laws in general, make it important to continue to consult with your city attorney. The Index can provide you with the law but not interpret exactly how it fits your particular situation. The Index can be found in the Member Resources drop down menu on the League Web site. The Index is available to all members who have set up a username and password on the League’s Web site; if you need an account visit www.iowaleague.org/ pages/Register.aspx. 2014 League Webinar Series Resumes August 14 The 2014 League Webinar Series continues on August 14 at 10 a.m. with Effective Ne-gotiations, presented by Patrick Callahan of Callahan Municipal Consultants. City officials engage in negotiations on a daily basis and this webinar will cover the various negotiations a city may be involved in and help attendees find their best negotiating style. The next we -binar in the series will cover Managing Municipal Finances on October 9. More information about these and other webinars in the series along with online regis-tration can be found at www.iowaleague.org. Each webinar is recorded and archived, so if you are unable to join the live version you can still get access and watch the webinars on your schedule. Pass a resolution celebrating cities Join the effort to raise public awareness about the important role cities play in the lives of citizens by celebrating City Week, October 6-10, 2014. Cities across Iowa are encour -aged to celebrate City Week with an open house, a facility tour or other activities that fit the needs of their community. A wealth of ideas and resources are available in the Toolbox at www.cityweekiowa.com. We encourage all cities to take these simple steps: • Have the council pass a resolution recognizing October 6-10, 2014, as City Week in your community. A sample resolution is available in the Toolbox. • Send a news release to local media announcing City Week activities in your commu-nity. • Send a letter to the editor of your local newspaper(s) talking about the value of cities in the everyday lives of citizens. A sample letter and other media tips are available in the Toolbox. Get creative, and customize City Week for your city. During planning and especially during City Week Iowa activities, take photos and keep track of how your city participates. Then use that information to fill out the post City Week survey, which will be sent to city clerks after the week. continues on page 22 August 2014 Cityscape 5

League Calendar

To have your meeting listed in next month’s issue of Cityscape, send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282

August 2014

4 Ride on Track with Clean Cities Roundup, Eden Prairie
7 ICAP Board Meeting
13 Mid Iowa Association of Local Governments, Des Moines
14 Effective Negotiations, Webinar
15 Mid-Sized Cities, Marshalltown
21 Southwest Iowa Clerks and Administrators Association, Corning
21 East Central Iowa Coalition of Municipalities (ECIC)
27 IPAIT Board Meeting
28 League Executive Board Meeting & Strategic Planning

September 2014

1 Labor Day - League Office Closed
4 IMWCA Board Meeting, Des Moines
10 Mid Iowa Association of Local Governments, Pleasant Hill
11 ISAC Board of Directors Retreat, Humboldt County
11 Northwest Iowa League of Cities, Templeton
17 Golden Circle Municipal Officers Association, Clive
24-26 League's Annual Conference & Exhibit, Council Bluffs
30 Northeast Iowa League of Cities, Manchester

October 2014

6 City Week
8 ICAP Board Meeting
8 Mid Iowa Association of Local Governments, Johnston
9 Managing Municipal Finances, Webinar
16 ISAC Board of Directors Meeting, West Des Moines
22 Golden Circle Municipal Officers Association (GCMOA)
23 Northwest Iowa League of Cities, Onawa
29 2014 Green Fleet Conference & Expo, Schaumburg
29 IPAIT Board Meeting

Read the full article at http://www.bluetoad.com/article/League+Calendar/1768179/218699/article.html.

League News

Where is that in Iowa Code?

The Index of Iowa Laws provides city officials with an alphabetical topical listing of Code of Iowa citations relevant to local government policy and operations. This free, web-based member service includes hyperlinks into the state’s online code repository. The state’s online code is updated annually, but the Index itself is updated regularly as additional topics are added. The state’s online code includes laws current as of 2013; an update that includes laws passed during the 2014 Legislative Session will likely occur this fall. This gap, and the complexity of laws in general, make it important to continue to consult with your city attorney. The Index can provide you with the law but not interpret exactly how it fits your particular situation. The Index can be found in the Member Resources drop down menu on the League Web site. The Index is available to all members who have set up a username and password on the League’s Web site; if you need an account visit www.iowaleague.org/pages/Register.aspx.

2014 League Webinar Series Resumes August 14

The 2014 League Webinar Series continues on August 14 at 10 a.m. with Effective Negotiations, presented by Patrick Callahan of Callahan Municipal Consultants. City officials engage in negotiations on a daily basis and this webinar will cover the various negotiations a city may be involved in and help attendees find their best negotiating style. The next webinar in the series will cover Managing Municipal Finances on October 9.

More information about these and other webinars in the series along with online registration can be found at www.iowaleague.org. Each webinar is recorded and archived, so if you are unable to join the live version you can still get access and watch the webinars on your schedule.

Pass a resolution celebrating cities

Join the effort to raise public awareness about the important role cities play in the lives of citizens by celebrating City Week, October 6-10, 2014. Cities across Iowa are encouraged to celebrate City Week with an open house, a facility tour or other activities that fit the needs of their community. A wealth of ideas and resources are available in the Toolbox at www.cityweekiowa.com.

We encourage all cities to take these simple steps:

• Have the council pass a resolution recognizing October 6-10, 2014, as City Week in your community. A sample resolution is available in the Toolbox.

• Send a news release to local media announcing City Week activities in your community.

• Send a letter to the editor of your local newspaper(s) talking about the value of cities in the everyday lives of citizens. A sample letter and other media tips are available in the Toolbox.

Get creative, and customize City Week for your city. During planning and especially during City Week Iowa activities, take photos and keep track of how your city participates.

Then use that information to fill out the post City Week survey, which will be sent to city clerks after the week

Executive Board highlights

The Iowa League of Cities Executive Board met Thursday, June 26 at the League’s office in Des Moines. Among the items addressed by the board were:

• Approved the League Investment Policy and the proposed budget for Fiscal Year 2014-2015.

• Reviewed a proposed Reserve Fund Policy.

• Moved to replace the League’s database, to appoint Michelle Weidner of Waterloo to the MFPRSI Board, and to present three individuals with the Legislative Service Award.

• Received reports on the Small City Finance Workgroup and the Policy, Nominating, Awards and Financial Stability Committees, as well as the status of the Annual Conference & Exhibit and the outcome of the 2014 legislative session.

• Received a report on promotional efforts for City Week 2014, to be held by cities the week of October 6-10.

Minutes from Executive Board meetings are available online at www.iowaleague.org.

Due dates for various reports

Cities are required to file a number of reports each year that detail various functions and financial activities. Reports are listed below according to their due dates. Normally, cities receive reports and instructions from the respective government agencies. Additional assistance and contact information is available by visiting the links associated with each agency listed below.

Due August 31, 2014

What: Housing and Urban Development (Section 8) Annual Report

To: U.S. Department of Housing and Urban Development

Info: www.hud.gov/offices/pih/programs/hcv/semap/semap.cfm

Due September 30, 2014

What: City Street Finance Report

To: Office of Local Systems, Iowa Department of Transportation

Info: www.iowadot.gov/local_systems/publications/sfr/forms.htm

Due October 30, 2014 What: Perpetual Care Cemetery Annual Report

To: Insurance Division

Info: www.iid.state.ia.us/perpetual

Due November 1, 2014

What: Unclaimed Property Report

To: Treasurer of State

Info: www.treasurer.state.ia.us/for_businesses/unclaimed_ property_compliance

Due December 1, 2014

What: Annual City Financial Report (AFR)

To: Auditor of State

Info: www.auditor.iowa.gov/afr/index.html

Cities are required to file an electronic version of the AFR with the Auditor of State’s Office.

What: Tax Increment Financing Debt Certification

To: County Auditor

Info: www.dom.state.ia.us/local/city/index.html

What: Tax Increment Financing Annual Report

To: Department of Management

Info: www.dom.state.ia.us/local/city/index.html

Reports listed above, along with other important municipal dates, are available in the League’s 2014 Clerk’s Calendar which can be downloaded at www.iowaleague.org. For additional information please contact the League at (515) 244-7282.

FY 2014-2015 Salary Survey data entry opens

The League maintains a database of city position salaries that is updated yearly. The access is free and open to all city employees with League Web site user accounts, but the League asks that cities submit their own data before they are permitted to view salaries from other cities. Permissions to access data are reset each year to ensure salary information gets updated.

By default, the city clerk is given permission to enter salaries on behalf of the city. That responsibility can be changed to another city position by sending a request to salarysurvey@iowaleague.org. A list of everyone in the salary survey data entry role is available on the Iowa Municipal Salary Survey page.

The person with data entry rights can log into the League's Web site and navigate to the Iowa Municipal Salary Survey page, found in the Human Resources or Finance sections of Member Resources. For each position reported, the following information is collected:

• Fiscal Year Reporting

• City Name (Select from pre-defined list)

• Position Department (Select from a pre-defined list)

• Position title (Pick from list or type a new entry)

• Rate

• Per (Hour, Year, Per Meeting/Call/Event)

• Status (More than or equal to 32 hours per week, less than 32 hours per week or not applicable)

A bulk-entry Excel workbook can be downloaded, or the information can be entered one position at a time in the online web form. Return the bulk-entry workbook via email to salarysurvey@iowaleague.org.

Read the full article at http://www.bluetoad.com/article/League+News/1768189/218699/article.html.

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