Cityscape February 2014 : Page 5

To have your meeting listed in next month’s issue of Cityscape , send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282. February 2014 4 Legislative Day, Des Moines 4 ISAC Executive Board Meeting, West Des Moines 4 IMWCA Regional Workshop, Spencer 5 League Executive Board Meeting, Des Moines 5 IMWCA Regional Workshop, Carter Lake 6 IMWCA Regional Workshop, Clear Lake 6 IMWCA Regional Workshop, Nevada 10 Municipal Leadership Academy Part Three, Webinar 11 IMWCA Regional Workshop, Maquoketa 12 IMWCA Regional Workshop, Independence 13 Getting Started: Introduction for City Clerks, Webinar 19 ISAC Board of Directors Meeting, West Des Moines 19 IMWCA Regional Workshop, Mount Pleasant 19 Golden Circle Municipal Officers Association, Pleasant Hill 19 IMWCA Regional Workshop, Pella 20 Northwest Iowa League of Cities, Alta 20 Southwest Iowa City Clerk’s Association, Cumberland 20 East Central Iowa Coalition of Municipalities, Oskaloosa 22 ICAP Board Meeting March 2014 10 Municipal Leadership Academy Part Three, Webinar 13 ISAC Spring School of Instruction, Des Moines 13 Guide to Hiring Teens and Seasonal Employees, Webinar 18/ Social Media for Natural Disaster Response and Recovery, Council Bluffs 19 Iowa Municipal Management Institute, Iowa City 19 Golden Circle Municipal Officers Association, State Center 20 Social Media for Natural Disaster Response and Recovery, Coralville 27 Northwest Iowa League of Cities, Carroll 31 Intro to Planning and Zoning Workshops, Okoboji April 2014 1 Intro to Planning and Zoning Workshops, Carroll 3 ICAP Board Meeting 3 IMWCA Board Meeting 7 Intro to Planning and Zoning Workshops, Decorah 8 Intro to Planning and Zoning Workshops, Clear Lake 9 IMFOA Spring Conference, Des Moines 14 Intro to Planning and Zoning Workshops, Cedar Rapids 16 Golden Circle Municipal Officers Association, Ankeny 17 League Executive Board Meeting, Des Moines 17 Northwest Iowa League of Cities, Lake View 17 Council Meeting Decorum and Procedures, Webinar 21 Intro to Planning and Zoning Workshops, Sioux City 22 Intro to Planning and Zoning Workshops, Creston 25 ISAC Board of Directors Meeting, West Des Moines 25-26 Municipal Leadership Academy Part Four -Leadership Summit, Des Moines 29 Northeast Iowa League of Cities, Independence 30 IPAIT Board Meeting League Calendar league news IMMI to be held in March The 26th annual Iowa Municipal Management Institute (IMMI) will be held March 19-21 in Iowa City and will feature a slate of informative speakers and workshops. Sponsored by The University of Iowa’s Institute of Public Affairs (IPA) and the Iowa City/County Management Association along with the Iowa League of Cities, IMMI has a tradition of excellence in professional development for Iowa’s county and city managers and administrators. The theme for this year’s IMMI is “The Future of the City Manager” and attendees will enjoy a range of workshops, including leadership best practices, the importance of innovation and practitioner panels. In addition, the International City/County Manage -ment Association has selected IMMI as the site for their Midwest Regional Summit and Young Professional Leadership Institute, which will offer extra professional development and networking opportunities at no extra cost to IMMI participants. Registration for IMMI is available through the University of Iowa’s Center for Confer -ences, with hotel reservations handled by The Sheraton Iowa City Hotel in downtown Iowa City, both with a February 28 deadline. The IMMI agenda, registration and confer -ence information are available at www.ipa-uiowa.org. Iowa Municipal Professional Flexible Credits and Continuing Legal Education credits are available for this conference. OSHA 300 report and reminder The Occupational Safety and Health Administration (OSHA) requires that from February 1 through April 30 employers post OSHA Form 300, a summary of the total number of job-related injuries and illnesses that occurred during the last calendar year. Federal regulations require employers to keep injury and illness records, with few ex-ceptions. The most common exception is if the employer had 10 or fewer employees during all of the last calendar year. Iowa is a state plan state, meaning the regulations are enforced by Iowa OSHA. As a general rule, Iowa follows the federal regulations and has jurisdiction over municipal employees, which is not always the case in other states. In addition to the requirement to provide a safe workplace, OSHA stipulates many other requirements, including (but not limited to) training employees on chemical right to know, fall protection, confined spaces and personal protective equipment. Personal protective equipment (PPE) is required when engineering and administrative controls are not feasible or effective in reducing exposures to acceptable levels. When required, the employer must pay for most required PPE. To learn more about OSHA, including record keeping and posting requirements, visit www.osha.gov. There you will find information on what gets recorded, how to fill out the forms and frequently asked questions and answers along with the most current forms. To learn more about Iowa OSHA, visit www.iowaworkforce.org/labor/iosh/. League welcomes new staff The League welcomes Lisa Jones as a medical-only claims examiner with the IMWCA. Jones began her workers’ compensation career in 1997 as an adjuster with Travelers. After spending several years work-ing for a third party administrator, where she helped to create and later managed an independent appraiser program, Jones returned to work-ers’ compensation in 2006 when she became an adjuster with Conti-nental Western Group. Jones, originally from New England, has lived in Iowa with her husband since 1996. League news continues on page 22 February 2014 Cityscape 5

League News

Laurie Mardis

IMMI to be held in March <br /> <br /> The 26th annual Iowa Municipal Management Institute (IMMI) will be held March 19-21 in Iowa City and will feature a slate of informative speakers and workshops. Sponsored by The University of Iowa’s Institute of Public Affairs (IPA) and the Iowa City/County Management Association along with the Iowa League of Cities, IMMI has a tradition of excellence in professional development for Iowa’s county and city managers and administrators.<br /> <br /> The theme for this year’s IMMI is “The Future of the City Manager” and attendees will enjoy a range of workshops, including leadership best practices, the importance of innovation and practitioner panels. In addition, the International City/County Management Association has selected IMMI as the site for their Midwest Regional Summit and Young Professional Leadership Institute, which will offer extra professional development and networking opportunities at no extra cost to IMMI participants.<br /> <br /> Registration for IMMI is available through the University of Iowa’s Center for Conferences, with hotel reservations handled by The Sheraton Iowa City Hotel in downtown Iowa City, both with a February 28 deadline. The IMMI agenda, registration and conference information are available at www.ipa-uiowa.org. <br /> <br /> Iowa Municipal Professional Flexible Credits and Continuing Legal Education credits are available for this conference.<br /> <br /> OSHA 300 report and reminder <br /> <br /> The Occupational Safety and Health Administration (OSHA) requires that from February 1 through April 30 employers post OSHA Form 300, a summary of the total number of job-related injuries and illnesses that occurred during the last calendar year. Federal regulations require employers to keep injury and illness records, with few exceptions. The most common exception is if the employer had 10 or fewer employees during all of the last calendar year. Iowa is a state plan state, meaning the regulations are enforced by Iowa OSHA. As a general rule, Iowa follows the federal regulations and has jurisdiction over municipal employees, which is not always the case in other states.<br /> <br /> In addition to the requirement to provide a safe workplace, OSHA stipulates many other requirements, including (but not limited to) training employees on chemical right to know, fall protection, confined spaces and personal protective equipment. Personal protective equipment (PPE) is required when engineering and administrative controls are not feasible or effective in reducing exposures to acceptable levels. When required, the employer must pay for most required PPE.<br /> <br /> To learn more about OSHA, including record keeping and posting requirements, visit www.osha.gov. There you will find information on what gets recorded, how to fill out the forms and frequently asked questions and answers along with the most current forms. To learn more about Iowa OSHA, visit www.iowaworkforce.org/labor/iosh/. <br /> <br /> League welcomes new staff <br /> <br /> The League welcomes Lisa Jones as a medical-only claims examiner with the IMWCA. Jones began her workers’ compensation career in 1997 as an adjuster with Travelers. After spending several years working for a third party administrator, where she helped to create and later managed an independent appraiser program, Jones returned to workers’ compensation in 2006 when she became an adjuster with Continental Western Group.<br /> <br /> Jones, originally from New England, has lived in Iowa with her husband since 1996.<br /> <br /> New year optimism <br /> <br /> With the turn of the calendar we are cautiously optimistic that 2014 could see better domestic growth. The Federal Reserve (Fed) remains a pivotal player in markets, but other indicators are positive.<br /> <br /> Third quarter Gross Domestic Product (GDP) grew 4.1 percent, lifted by higher consumer spending and strong business inventory build. This strength continued into the fourth quarter as reflected in strong Institute for Supply Management (ISM) manufacturing and service activity despite a tepid holiday sales season. Higher consumer confidence levels have been fueled by rising stock prices and housing prices.<br /> <br /> Potential obstacles include the slowing pace of the housing market recovery and equity market susceptibility. And, we will reach the debt ceiling again in the first quarter, requiring more debate about spending and revenue challenges. Globally, Europe’s exit from recession could be overshadowed by the challenge of crafting a common regulator. And, the continuing economic slowdown in China and geopolitical risk are also potential negative catalysts.<br /> <br /> After the October debt ceiling and budget crises proved to be non-events for the markets, the Fed’s decision to begin the taper of asset purchases signaled strength. However, the Fed emphasized that rates will remain low well beyond the decline of the unemployment rate past 6.5 percent. This effectively disconnected rising Fed funds rates from taper, an unfortunate outcome for short-term investors.<br /> <br /> On another note, questions have been raised about the Fed’s ability to manage short-term rates. Their expanded testing of the new Fixed Rate Full Allotment reverse repo program has demonstrated an ability to set short rates and may become an important policy tool.<br /> <br /> While ultra-short rates are unlikely to move in the near future, additional investment opportunities do exist in longer-term fixed income investments available for non-operating funds. Iowa Public Agency Investment Trust (IPAIT) is happy to both offer and help Iowa’s public entities evaluate potentially higher-yielding investment options.<br /> <br /> When is a deadline not really a deadline?<br /> <br /> For the annual budget process, March 15 is only one of the deadlines imposed by the State of Iowa for cities to certify the annual budget. Here are some other deadlines to consider in the budget process: <br /> <br /> Publication deadline: By this time (mid-February) each city should be almost finished with the 2014-2015 budget. Some communities may be putting the final touches on it at special meetings or work sessions. When that is completed, the city council is required to set a public hearing on the proposed budget. The tricky thing is to make sure the notice is published no less than 10 but no more than 20 days before the hearing in a newspaper published at least once weekly and having general circulation in the city. For those cities that have a population of 200 or fewer, however, the publication requirement may be satisfied by posting the budget hearing notice in three public places within the city. If this publication requirement is not met, the budget can be rejected.<br /> <br /> Availability of detail for the proposed budget deadline: The Code of Iowa also requires a detailed budget be made available for public inspection at least 10 days before the final budget hearing and 20 days before the final date for certification. For 2014, the detailed budget must be available no later than February 23, if the certification was done on March 15. This detailed budget must be available at the offices of the mayor, clerk and public library or posted at three places designated by ordinance if there is not a physical library in the community.<br /> <br /> Deadline to make changes to the proposed budget: At the public hearing any resident or taxpayer may present comments or arguments for or against any part of the budget. At the hearing, the council can only reduce the budgeted amount reflected in the publication notice.<br /> <br /> Deadline to adopt the budget and certify taxes: Following the hearing, the council adopts the final budget by resolution. If adjustments are made at the hearing they must be reflected before the budget can be certified.<br /> <br /> Deadline to submit the final budget: The city must submit the final electronic budget file with the Department of Management (DOM), no later than March 15. Two paper copies of the budget must be filed in the county auditor’s office along with one proof of the public hearing publication. The auditor in turn verifies the hearing notice was lawfully published (or posted) in a timely manner, that the property taxes certified and the total expenditures did not exceed those published, and that the electronic file submitted to DOM matches the paper copy filed with the Auditor. If any of these items cannot be verified, then the budget is not compliant and will be returned to the city for correction. These corrections may require the city to repeat the hearing notice and all subsequent steps.

League Calendar

To have your meeting listed in next month’s issue of Cityscape, send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282.<br /> <br /> February 2014<br /> <br /> 4 Legislative Day, Des Moines<br /> 4 ISAC Executive Board Meeting, West Des Moines<br /> 4 IMWCA Regional Workshop, Spencer<br /> 5 League Executive Board Meeting, Des Moines<br /> 5 IMWCA Regional Workshop, Carter Lake<br /> 6 IMWCA Regional Workshop, Clear Lake<br /> 6 IMWCA Regional Workshop, Nevada<br /> 10 Municipal Leadership Academy Part Three, Webinar<br /> 11 IMWCA Regional Workshop, Maquoketa<br /> 12 IMWCA Regional Workshop, Independence<br /> 13 Getting Started: Introduction for City Clerks, Webinar<br /> 19 ISAC Board of Directors Meeting, West Des Moines<br /> 19 IMWCA Regional Workshop, Mount Pleasant<br /> 19 Golden Circle Municipal Officers Association, Pleasant Hill<br /> 19 IMWCA Regional Workshop, Pella<br /> 20 Northwest Iowa League of Cities, Alta<br /> 20 Southwest Iowa City Clerk’s Association, Cumberland<br /> 20 East Central Iowa Coalition of Municipalities, Oskaloosa<br /> 22 ICAP Board Meeting<br /> <br /> March 2014<br /> <br /> 10 Municipal Leadership Academy Part Three, Webinar<br /> 13 ISAC Spring School of Instruction, Des Moines<br /> 13 Guide to Hiring Teens and Seasonal Employees, Webinar<br /> 18/ Social Media for Natural Disaster Response and Recovery, Council Bluffs<br /> 19 Iowa Municipal Management Institute, Iowa City<br /> 19 Golden Circle Municipal Officers Association, State Center<br /> 20 Social Media for Natural Disaster Response and Recovery, Coralville<br /> 27 Northwest Iowa League of Cities, Carroll<br /> 31 Intro to Planning and Zoning Workshops, Okoboji<br /> <br /> April 2014<br /> <br /> 1 Intro to Planning and Zoning Workshops, Carroll<br /> 3 ICAP Board Meeting<br /> 3 IMWCA Board Meeting<br /> 7 Intro to Planning and Zoning Workshops, Decorah<br /> 8 Intro to Planning and Zoning Workshops, Clear Lake<br /> 9 IMFOA Spring Conference, Des Moines<br /> 14 Intro to Planning and Zoning Workshops, Cedar Rapids<br /> 16 Golden Circle Municipal Officers Association, Ankeny<br /> 17 League Executive Board Meeting, Des Moines<br /> 17 Northwest Iowa League of Cities, Lake View<br /> 17 Council Meeting Decorum and Procedures, Webinar<br /> 21 Intro to Planning and Zoning Workshops, Sioux City<br /> 22 Intro to Planning and Zoning Workshops, Creston<br /> 25 ISAC Board of Directors Meeting, West Des Moines<br /> 25-26 Municipal Leadership Academy Part Four - Leadership Summit, Des Moines<br /> 29 Northeast Iowa League of Cities, Independence<br /> 30 IPAIT Board Meeting

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