Cityscape October 2013 : Page 5

To have your meeting listed in next month’s issue of Cityscape , send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282. October 2013 8 Fall Safety School, Spencer 9 ICAP Board Meeting 9 Mid Iowa Association of Local Governments (MIALG), Des Moines 15 IMWCA’s One-Day Safety University, Ankeny 15 Homeland Security Exercise Evaluation Program (HSEEP), Des Moines 16 Fall Safety School, Waterloo 17 ISAC Board of Directors Meeting, West Des Moines 17 Fall Safety School, Ames 17 Northwest Iowa League of Cities, Sac City 22 Fall Safety School, Solon 23 Fall Safety School, Ottumwa 23 Golden Circle Municipal Officers Association (GCMOA), Adair 29 Northeast Iowa League of Cities, Dyersville 30 Fall Safety School, Red Oak 30 IPAIT Board Meeting November 2013 1 Mid-Sized Cities, Marshalltown 7 42nd Annual Iowa Governor’s Safety & Health Conference, Cedar Rapids 7 League Executive Board Meeting, Des Moines 12 IMWCA Board Meeting, Des Moines 12 Budget Workshop, Ottumwa 13 ISAC Fall School of Instruction -Election of Officers, Des Moines 13 Mid Iowa Association of Local Governments (MIALG), Windsor Heights 14 Budget Workshop, Iowa City 14 East Central Iowa Coalition of Municipalities (ECIC) 19 Budget Workshop, Atlantic 20 Golden Circle Municipal Officers Association (GCMOA), Des Moines 21 Budget Workshop, Cherokee 21 Southwest Iowa Clerks and Administrators Association (SWICAA) 21 Municipal Leadership Academy (MLA) Part One, Storm Lake 21 Northwest Iowa League of Cities, Salix 23 Municipal Leadership Academy (MLA) Part One, Mason City 28 Thanksgiving Day -League Office Closed December 2013 3 Budget Workshop, Waverly 4 ISAC Board of Directors Meeting, West Des Moines 5 Budget Workshop, Van Meter 5 Municipal Leadership Academy (MLA) Part One, Corning 7 Municipal Leadership Academy (MLA) Part One, Independence 11 Mid Iowa Association of Local Governments (MIALG), Des Moines 12 Municipal Leadership Academy (MLA) Part One, Fairfield 14 Municipal Leadership Academy (MLA) Part One, Ankeny 18 Golden Circle Municipal Officers Association (GCMOA, Melcher-Dallas 25 Christmas -League Office Closed League Calendar league news Executive Board highlights The Iowa League of Cities Executive Board met Thursday, August 22 at the League’s office in Des Moines. Among the items addressed by the board were: • Filled a board vacancy by approving the appointment of Adam Schweers, mayor of Carroll, to the Executive Board. • Approved financial statements for June 2013. • Received the executive director’s update on the Strategic Action Plan. • Appointed Michelle Weidner, chief financial officer of Waterloo, to the Iowa Public Agency Investment Trust (IPAIT) board. • Approved the 2014 Legislative Priorities which will be presented to the membership for adoption at the Annual Business Meeting on September 28. • Moved to accept the Awards Committee’s recommendations for the League Hall of Fame and Rhonda Wood Smith Award. • Received reports from the Nominating Committee and Business Development Committee as well as the status of the Annual Conference & Exhibit. • Heard a presentation from the Iowa Brownfield Redevelopment Program. Minutes from Executive Board meetings are available online at www.iowaleague.org. If I Were Mayor… The entry deadline for the “If I Were Mayor” essay contest is fast approaching. Entries have been mailed to the schools and should arrive at the Iowa League of Cities office by November 22, 2013. The contest is open to all 7th grade students in the state and is an excellent opportunity for students in your community to articulate what their city would be like if they were mayor. The contest, now in its fourth year, received nearly 900 entries last year. Winners of the contest will be announced at the League’s Legisla-tive Day that will take place in Des Moines on February 4, 2014. A winning essay will be selected in each of the state’s congressional districts and be published in a future issue of Cityscape magazine. District winners will receive a $250 college scholarship, while one grand prize winner will be selected from the entire state and receive a total of $500 to use towards college. Entry forms and additional information can be found at www.iowaleague.org. IPERS offers GASB resources The Iowa Public Employees’ Retirement System (IPERS) has released a free webinar that details upcoming changes from the Governmental Accounting Standards Board (GASB) that will impact certain pension reporting. The presentation will focus on GASB’s new Statement No. 68. For organizations that report financials under Generally Accepted Accounting Principles (GAAP), this statement requires a new entry related to your pension obligation on your organization’s balance sheets and income statements. These new standards will break the link between funding and accounting and require additional reporting for the fiscal year beginning July 1, 2014. The archived webinar is led by Darla Iverson, IPERS’ chief financial officer, and Glenna Musselman, IPERS’ senior accountant. Learn more about this major change and view the webinar at www.ipers.org. continues on page 17 View 2014 Clerks Calendar October 2013 Cityscape 5

League Calendar

To have your meeting listed in next month’s issue of Cityscape, send it by the 10th of the month to Cityscape Calendar, c/o Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309; fax it to (978) 367-9733; email it to mailbox@iowaleague.org; or call (515) 244-7282.<br /> <br /> October 2013<br /> <br /> 8 Fall Safety School, Spencer<br /> <br /> 9 ICAP Board Meeting<br /> <br /> 9 Mid Iowa Association of Local Governments (MIALG), Des Moines<br /> <br /> 15 IMWCA’s One-Day Safety University, Ankeny<br /> <br /> 15 Homeland Security Exercise Evaluation Program (HSEEP), Des Moines<br /> <br /> 16 Fall Safety School, Waterloo<br /> <br /> 17 ISAC Board of Directors Meeting, West Des Moines<br /> <br /> 17 Fall Safety School, Ames<br /> <br /> 17 Northwest Iowa League of Cities, Sac City<br /> <br /> 22 Fall Safety School, Solon<br /> <br /> 23 Fall Safety School, Ottumwa<br /> <br /> 23 Golden Circle Municipal Officers Association (GCMOA), Adair<br /> <br /> 29 Northeast Iowa League of Cities, Dyersville<br /> <br /> 30 Fall Safety School, Red Oak<br /> <br /> 30 IPAIT Board Meeting<br /> <br /> November 2013<br /> <br /> 1 Mid-Sized Cities, Marshalltown<br /> <br /> 7 42nd Annual Iowa Governor’s Safety & Health Conference, Cedar Rapids<br /> <br /> 7 League Executive Board Meeting, Des Moines<br /> <br /> 12 IMWCA Board Meeting, Des Moines<br /> <br /> 12 Budget Workshop, Ottumwa<br /> <br /> 13 ISAC Fall School of Instruction - Election of Officers, Des Moines<br /> <br /> 13 Mid Iowa Association of Local Governments (MIALG), Windsor Heights<br /> <br /> 14 Budget Workshop, Iowa City<br /> <br /> 14 East Central Iowa Coalition of Municipalities (ECIC)<br /> <br /> 19 Budget Workshop, Atlantic<br /> <br /> 20 Golden Circle Municipal Officers Association (GCMOA), Des Moines<br /> <br /> 21 Budget Workshop, Cherokee<br /> <br /> 21 Southwest Iowa Clerks and Administrators Association (SWICAA)<br /> <br /> 21 Municipal Leadership Academy (MLA) Part One, Storm Lake<br /> <br /> 21 Northwest Iowa League of Cities, Salix<br /> <br /> 23 Municipal Leadership Academy (MLA) Part One, Mason City<br /> <br /> 28 Thanksgiving Day - League Office Closed<br /> <br /> December 2013<br /> <br /> 3 Budget Workshop, Waverly<br /> <br /> 4 ISAC Board of Directors Meeting, West Des Moines<br /> <br /> 5 Budget Workshop, Van Meter<br /> <br /> 5 Municipal Leadership Academy (MLA) Part One, Corning<br /> <br /> 7 Municipal Leadership Academy (MLA) Part One, Independence<br /> <br /> 11 Mid Iowa Association of Local Governments (MIALG), Des Moines<br /> <br /> 12 Municipal Leadership Academy (MLA) Part One, Fairfield<br /> <br /> 14 Municipal Leadership Academy (MLA) Part One, Ankeny<br /> <br /> 18 Golden Circle Municipal Officers Association (GCMOA, Melcher-Dallas<br /> <br /> 25 Christmas - League Office Closed

League News

Executive Board highlights <br /> <br /> The Iowa League of Cities Executive Board met Thursday, August 22 at the League’s office in Des Moines. Among the items addressed by the board were:<br /> <br /> • Filled a board vacancy by approving the appointment of Adam Schweers, mayor of Carroll, to the Executive Board.<br /> <br /> • Approved financial statements for June 2013.<br /> <br /> • Received the executive director’s update on the Strategic Action Plan.<br /> <br /> • Appointed Michelle Weidner, chief financial officer of Waterloo, to the Iowa Public Agency Investment Trust (IPAIT) board.<br /> <br /> • Approved the 2014 Legislative Priorities which will be presented to the membership for adoption at the Annual Business Meeting on September 28.<br /> <br /> • Moved to accept the Awards Committee’s recommendations for the League Hall of Fame and Rhonda Wood Smith Award.<br /> <br /> • Received reports from the Nominating Committee and Business Development Committee as well as the status of the Annual Conference & Exhibit.<br /> <br /> • Heard a presentation from the Iowa Brownfield Redevelopment Program. Minutes from Executive Board meetings are available online at www.iowaleague.org.<br /> <br /> If I Were Mayor… <br /> <br /> The entry deadline for the “If I Were Mayor” essay contest is fast approaching. Entries have been mailed to the schools and should arrive at the Iowa League of Cities office by November 22, 2013. The contest is open to all 7th grade students in the state and is an excellent opportunity for students in your community to articulate what their city would be like if they were mayor. The contest, now in its fourth year, received nearly 900 entries last year. Winners of the contest will be announced at the League’s Legislative Day that will take place in Des Moines on February 4, 2014. A winning essay will be selected in each of the state’s congressional districts and be published in a future issue of Cityscape magazine. District winners will receive a $250 college scholarship, while one grand prize winner will be selected from the entire state and receive a total of $500 to use towards college. Entry forms and additional information can be found at www.iowaleague.org. <br /> <br /> IPERS offers GASB resources <br /> <br /> The Iowa Public Employees’ Retirement System (IPERS) has released a free webinar that details upcoming changes from the Governmental Accounting Standards Board (GASB) that will impact certain pension reporting. The presentation will focus on GASB’s new Statement No. 68. For organizations that report financials under Generally Accepted Accounting Principles (GAAP), this statement requires a new entry related to your pension obligation on your organization’s balance sheets and income statements. These new standards will break the link between funding and accounting and require additional reporting for the fiscal year beginning July 1, 2014. The archived webinar is led by Darla Iverson, IPERS’ chief financial officer, and Glenna Musselman, IPERS’ senior accountant. Learn more about this major change and view the webinar at www.ipers.org.<br /> <br /> Unclaimed property law<br /> <br /> The Iowa unclaimed property law, Chapter 556, requires all businesses (which includes cities) to report and submit all unclaimed property to the State Treasurer’s office. This report must be filed on or before November 1 of each year, covering items that are undeliverable to the owner and unclaimed for the specified period, known as a dormancy period. To facilitate and encourage online reporting, the State Treasurer supplies information and training at www.treasurer.state.ia.us/for_businesses/unclaimed_property_compliance/electronic_reporting. The table below reflects a summary of the requirements. For specific items, check the instructions available on the Treasurer’s Web site.<br /> <br /> The report is due on or before November 1; however, before any item can be submitted it must meet the dormancy period and the city must be able to document its attempt to locate the owners by mailing due diligence letters at least 30 days in advance of submitting the report. Sample letters are available as part of the instructions.<br /> <br /> Remember all unclaimed property or funds are due to the State. Small amounts (less than $50) or where the owner is unknown can be aggregated into one entry per report. <br /> <br /> What happens if someone comes to the city asking for a refund or some other unclaimed item that has already been sent to the state? The city has three options: 1) call the state to verify that the claim has not already been refunded (515) 281-7546), pay the claim and request that the state refund the city, 2) contact the state and ask that the claim be paid directly to the individual or if the funds were sent to the state in error) file a notarized correction form requesting the state to directly reimburse the claimant. It is the responsibility of the city to verify that the amount has been remitted to the state, so keeping clear records is critical even for the aggregate amounts remitted.<br /> <br /> Penalties and interest of up to 25 percent of the unclaimed property could be assessed if not filed correctly or on time. The State Treasurer does have the authority to grant extensions.

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